CONSTITUTION – Cronulla Mens Bowling Club

 

CRONULLA MEN’S BOWLING CLUB

 

CONSTITUTION.

(AS AMENDED NOVEMBER 2015.)

 

CONTENTS.

 

1. I. GENERAL PROVISIONS            (Rules 1-7)
2. II. MANAGEMENT OF THE CLUB   (Rules 8-18)
3. III. MEMBERSHIP                             (Rules 19-23)
4. IV. DUTIES OF OFFICE HOLDERS (Rules 24-28)

 

RULES.

 

I. GENERAL PROVISIONS.

 

1.                                                 NAME OF THE CLUB

 

  The Club shall be known as “Cronulla Men’s Bowling Club” and in these Rules, the words “The Club” shall mean “Cronulla Men’s Bowling Club.”

 

2.                                               OBJECTS OF THE CLUB

 

  The objects of the Club are to make provision for its members and visitors to partake in the game of bowls as a sport and pastime and to provide the usual privileges, advantages and conveniences of a Club, to further the game of bowls.

 

3.                                              APPLICATION OF INCOME.

 

i) The Cronulla Bowling & Recreation Club Limited is and will continue to be, the sole owners of the property, Club House, Greens, Furniture and equipment, and as such will be entitled to all profit gained therefrom.

 

ii) The supply of liquor on the Club’s premises is and shall at all times be under the control of the Secretary – Licensee of the Cronulla Bowling & Recreation Club Limited.

 

iii) Potential avenues of income of the Club, other than bank interest, may be discussed with, and determined by the Board of Directors of the Cronulla Bowling & Recreation Club Limited.

 

4.                                             RULES AND NOTICE BOARD

    

  i) The Club’s current Rules and By-Laws shall be kept in the Secretary’s Office and will be available to members.

 

  ii) A Notice Board shall be placed in a prominent position on the Club’s premises.

         

 

 

           5.                                                 ALTERATIONS OF RULES.

 

   A Rule shall not be rescinded, revised, amended, or a new Rule made, except at the Annual General Meeting in accordance with Rule 15 or at a meeting specially convened for that purpose in accordance with Rule 17 and then only provided not less than three quarters of the members present who are eligible to vote, signify their approval.

 

 

          6.                                                    THE GAME OF BOWLS.

 

    The laws of the Game of Bowls as approved by Bowls NSW shall apply to all games played.  

      

1. i) The Management Committee may depute a member to supervise games in progress and authorise him to direct, as necessary, that the laws be complied with.

 

ii)   The Management Committee will liaise with the Cronulla Women’s Bowling Club and

with the Cronulla Bowling and Recreation Club Limited as to the allocation and or times of the use of the greens.

 

 

7.                                                      BOWLING ATTIRE

 

i) In all competition matches arranged by Bowls N.S.W and in all Club matches, each member participating must wear clothing attire and shoes as set out in the Laws of Bowls.

 

 ii) The Management Committee will determine the attire and shoes to be worn by Club Members in other Club social events, including roll ups.

 

 

II. MANAGEMENT OF THE CLUB.

 

 8.                                                      CHAIRMAN.

 

i)    The President shall act as Chairman at each meeting of the members or Management Committee.

 

ii)   In his absence, the Vice President shall be appointed Chairman.

 

iii)  In the Absence of the President and Vice- President, the members shall elect a Chairman from those present.

 

iv)  In the event of an equal number of votes being cast for and against a motion that

         requires  a majority of not more than one, the Chairman shall have a casting vote in addition to his vote as a member.

 

v)   The Chairman shall be an ex officio member of all Sub-Committees of the Club.

 

 

 

 

 

 

        9.                                         MANAGEMENT OF THE CLUB.

 

i) The Management of the Club shall be conducted by a Management Committee who shall be elected at the Annual General Meeting, comprising:

• • The President.
• • Immediate Past President (who shall be an ex-officio advisory non-voting member of the Management Committee for a period of one year only).
• • Vice President.
• • Secretary.
• • Assistant Secretary.
• • Treasurer
• • Assistant Treasurer
• • Bowls Secretary
• • Assistant Bowls Secretary
• • And a maximum of three (3) additional members. 

    

 ii)    The Chairman/President of the Cronulla Bowling & Recreation Club Limited shall be   entitled to sit on the Management Committee of the Club.  He/She may take part in its deliberations, but shall have no power of voting thereon, unless elected at the Annual General Meeting of the Club to the Management Committee.

 

         10.                               POWERS OF THE MANAGEMENT COMMITTEE

 

i) The Management Committee may make Regulations and By-Laws, fix all charges as described in the Club’s By-Laws, appoint Sub – Committees, impose penalties in accordance with the rules and in all things shall have such powers as may be necessary to give effect to the objects of the Club.

      

ii) A resolution passed by the Management Committee shall not be rescinded or altered except:

   a)  At an ordinary or special meeting of the Management Committee convened in accordance with Rule 12 provided that at least seven (7) days’ notice thereof is given to the Honorary Secretary in writing.

 b)  At a Special Meeting convened in accordance with Rule 17.

   c) At the Annual General Meeting provided the requisite notice has been given as set out in Rule 15, provided not less than three quarters of the members present, who are eligible to vote, signify their approval.

   d) The Management Committee shall appoint delegates to various bowling bodies as required from time to time.

 

 11.                               DUTIES OF THE MANAGEMENT COMMITTEE.

 

   i)     The Management Committee shall be responsible for ensuring that –

1. a) All State and Zone matches are displayed on the Notice Board.
2. b) An appropriate record is kept of all Pennant games played and of the Pennant grading of each player each year.
3. c)   Club Tournaments are properly organised and that Brochures for Club Tournaments are prepared and distributed and that entries are processed.
4. d)   Notices of other Club Tournaments are displayed on the Notice Board.
5. e) Notice Boards are kept in a neat and tidy condition.

 

 ii)    The Management Committee may direct that other competitions between members be arranged and it may provide suitable prizes and trophies for any championship or competition event.

 

 

12.                           MEETINGS OF THE MANAGEMENT COMMITTEE.

 

  i)   The Management Committee shall meet regularly, not less than once every two months.

 

1. ii)   The Chairman of such meetings shall, in the case of an equality of votes have a casting vote in addition to his deliberative vote.

 

  iii) The Management Committee may fill any vacancy on the Management Committee or in the panel of Selectors that may occur, until the next Annual General Meeting with the exception of the position of President.      

 

iv)  If the President’s position becomes vacant and the vacancy is deemed by the              Management Committee to be of a temporary nature, the Management Committee may appoint the Vice President to act in the position until the President shall have returned or until the next Annual General Meeting, whichever shall first occur.

 

v)   In the event of the death or resignation of the President, the Management Committee shall call for nominations to fill the position in accordance with the relevant provisions of Rule 15.

 

vi)  In the event of one nomination only being received, the Management Committee at a regular meeting shall declare that person the President until the next Annual General Meeting.

 

vii) In the event of more than one nomination for the position, a special meeting shall be called under Rule 17 and a ballot conducted in accordance with the relevant provisions of Rule 15.

 

viii) A member of the Management Committee, who without the consent in writing of the Management Committee fails to attend for three consecutive meetings, may be regarded as having forfeited his position as a member of the Management Committee and his position may be filled in the same manner as a vacancy, as provided for in Rule 12(iii).

 

ix)  At each meeting of the Management Committee four (4) members shall form a                         quorum. If a quorum is not present within fifteen (15) minutes after the appointed time for a meeting of the Management Committee, the meeting shall be adjourned to a date the members present may determine and notice shall be given by the Honorary Secretary to each member of the Management Committee of the new date arranged.

 

1. x)   Minutes of all resolutions and proceedings of each meeting of the Management Committee shall be recorded in both computer and hard copy formats.

 

1. xi)   The Management Committee may, whenever it considers necessary, call and arrange to hold a general meeting of the Club.

 

 

 

 

 

 

 

        13.                                         EXECUTIVE COMMITTEE 

 

 i) An Executive Committee shall consist of the:  

• • President
• • Vice President 
• • Secretary
• • Treasurer

 

ii) All members of the Executive Committee and the Assistant Treasurer shall be signatories of Bank and other official documents requiring such signatures, any two (2) to sign.

 

         14.                                         EMERGENCY COMMITTEE.

 

  i) If it deems necessary, the Executive Committee may constitute an Emergency Committee.

 

             The Emergency Committee shall keep a proper record by way of minutes of the business coming before the Committee and the reason for the constitution of the Committee, which record shall be made available to the next meeting of the Management Committee.

 

15.                                            ANNUAL GENERAL MEETING.

 

i) The Annual General Meeting at which twenty per centum (20%) or more of the financial members shall form a quorum, shall be held in August each year, and not less than seven (7) days’ notice in writing shall be given to each financial member together with an Agenda setting out the business to be transacted. In addition, notice of the meeting shall be posted on the Notice Board not less than 28 days before the date of the proposed meeting.

 

ii) The business shall consist of:  

(a) Adoption of the Annual Report and Balance Sheet, and submission of the Auditor’s Report.

(b) Declaration of the Ballot by the Returning Officer for the election of the following officers:

• • President
• • Vice President
• • Secretary
• • Assistant Secretary
• • Treasurer
• • Assistant Treasurer
• • Bowls Secretary
• • Assistant Bowls Secretary
• • A maximum of three (3) additional members of the Management Committee
• • Three (3) Competition Selectors    

(c) Business of which notice has been given.

 

iii) Any special business or notice of motion to be placed on the agenda is to be given to the Honorary Secretary not later than twenty one (21) days preceding the date of the Annual General Meeting.

 

 

 

iv) Nominations for the positions referred to must be made in writing by the proposer and seconder with the consent in writing of the nominee, and be delivered to the Honorary Secretary not later than fourteen (14) clear days preceding the date of the Annual General Meeting. Each nomination shall be posted on the Club’s Notice Board.

 

     v) Should nominations exceed the number of positions to be filled, an election shall be held by secret ballot. Should the nominations be less than the number of positions to be filled, verbal nominations, with consent of the nominee will be accepted for the remaining vacancies.

 

vi) Ballot papers shall be issued by the Returning Officer to all financial members for the election of the Management Committee and Selectors at the Annual General Meeting. The ballot shall be conducted on the simple majority system.

 

vii) Ballot papers shall indicate the following details: –                  

• • Ballot for (Position)                                      
• • List of candidates in order as drawn for
• • Number to be elected
• • Initials of Returning Officer

     

viii) A Returning Officer and such Scrutineers as shall be considered necessary shall be appointed by the Management Committee at its regular meeting prior to the Annual General Meeting each year. Neither the returning Officer nor the Scrutineers shall be members of the Management Committee and they shall not be candidates for election to any position.

 

ix) If a quorum is not present within thirty (30) minutes after the time set down for the Annual General Meeting, such meeting shall be adjourned to a date not less than seven (7) days later, and prompt notice of such adjournment shall be sent to each member.

 

x) A member elected to one office cannot be elected to another office except that of selector.

 

 

16.                           PENALITY FOR INFRINGEMENT OF RULES.

 

i) The Management Committee shall have the power by resolution to reprimand, suspend, accept the resignation of, or expel any member who shall deliberately infringe any rule, or whose conduct shall in its opinion, render him unfit for membership.

 

ii) No member shall be reprimanded suspended or expelled without first being given 14 clear days’ notice in writing to appear before the Management Committee, where a quorum as provided by Rule 12 must be present.

 

iii) If the member fails to appear before the Management Committee, the charge or complaint may be dealt with in his absence. 

 

iv) The decision of the Management Committee shall be final.

 

v) Upon the suspension or expulsion of any member, the Management Committee may, in its discretion, order the refund of any subscription, or part thereof to the member. 

 

vi) Where a member has been suspended or expelled under this Rule, appropriate notification shall be given to the Board of Directors of Cronulla Bowling and Recreation Club Limited as soon as possible together with a copy of all relevant information relating to the Rule infringement or unsatisfactory conduct.  

 

 

17.                                             SPECIAL MEETINGS

   

i) A Special Meeting at which twenty per centum (20%) or more of the financial members shall form a quorum shall be convened:

 (a) On receipt by the Secretary of a written application from twenty (20) or more members setting out the specific cause or causes for which the Special Meeting is desired; or 

 (b) By resolution of the Management Committee. 

 

     ii)  Notification of any Special Meeting must be displayed on the Notice Board and must be sent to every member at least seven (7) days before the date of the meeting setting out: 

(a) The time and place at which the meeting will be held;  and

    (b)The cause or causes for which the meeting is desired; and/or

      (c) If the Special Meeting has been called to consider any rescission, revision or amendment to any Rule of the Constitution or the making of a new Rule, details relating thereto.

 

iii)  If a quorum is not present within thirty (30) minutes after the time set down for the   meeting it shall be adjourned to a date not less than seven (7) days later and notice of such adjournment shall be sent to each member.

 

iv)  If on the second occasion a quorum is not present within thirty (30) minutes, the meeting will lapse.

 

 

18.                                            VOTING AT MEETINGS.

 

i) All elections at Annual General Meetings shall be by secret ballot.

 

ii) All other matters upon which voting is necessary shall be decided by a show of hands unless a poll is demanded by five (5) members or by the Chairperson.

 

iii) Absentee, Postal or Proxy voting shall not be permitted.

 

 

III.  MEMBERSHIP.

 

         19.                                          CLASSES OF MEMBERSHIP.

 

  Eligibility for membership of the Club shall extend to all persons who are eligible to play Pennant bowls under the jurisdiction of Bowls NSW and are eligible for membership in accordance with the Constitution of the Cronulla Bowling and Recreation Club Limited.

 

 

 20.                                    MEMBERS TO OBSERVE RULES.

 

  Membership of the Club is conditioned that each member undertakes to observe and adhere to these Rules and current By-Laws and that any breach thereof shall render him liable to be dealt with in accordance with Rule 16.

 

                        

           21.                                                    LIFE MEMBER.

 

i) A Life Member means any member who may, in consideration of long or meritorious

    service to the Cronulla Men’s Bowling Club be nominated and elected at an Annual General Meeting  by seventy five per cent (75%) of the members present and eligible  to vote, provided that:

a) Such nomination is made in writing by two (2) members of Cronulla Men’s Bowling    Club;       

b) Such nomination is approved by resolution of the Management Committee;        

c) Notice of the nomination is given in accordance with Rule 15(iii);        

d) No more than one (1) Life Member shall be elected at any Annual General Meeting;       

e) If more than one (1) nomination is received, the Management Committee shall determine the order in which the nominations are dealt with.

     

ii)   A Life Member shall be entitled to all the rights, privileges and advantages to which a

    male Bowling Member is entitled.

 

iii)  A Life Member shall not be required to pay fees or subscriptions to the club.

 

 

            22.                                      ACCEPTANCE OF NEW MEMBERS

 

i) The Management Committee may limit the number of members.

 

ii) No person shall be entitled to become or remain a bowling member unless he is a financial member of Cronulla Bowling & Recreation Club Limited.

 

iii) Upon receipt of an application for new membership on the appropriate nomination form, either by a social member or a member whose previous membership has expired, the following procedures will apply –

(a) The applicant will be interviewed by one or more members of the Management Committee, appointed by the Management Committee for that purpose;

(b) Following such interview, the applicant may be referred to a coach for coaching or if that is deemed unnecessary, the member or members of the Management Committee shall report to the next regular Management Committee meeting;

(c) The Management Committee shall vote on the acceptance or rejection of the nomination, the result being determined by a simple majority, in the event of an equal number of votes being cast, the Chairman shall have a casting vote in addition to his vote as a member.

 

iv) The Management Committee shall notify the Board of Directors of Cronulla Bowling and Recreation Club Limited of the result of the ballot.

 

 

23.                                        VISITORS TO CLUB PREMISES

 

i)    Any member may invite a guest or guests to the Club to play bowls in accordance with the Cronulla Bowling and Recreation Club Limited Constitution. 

  

ii)   Visitors taking part in interstate, Association or inter-Club matches shall be regarded as Temporary Members of the Cronulla Bowling & Recreation Club Limited for the day upon which the matches are played.

 

 

 

IV.  DUTIES OF OFFICE HOLDERS.

 

          24.                                              SECRETARY’S DUTIES.

 

i) The Secretary shall record minutes of all resolutions and proceedings of each meeting of the Management Committee and all General and Special Meetings of the club, in both computer and hard copy formats.

 

ii) Copies of the minutes of such meetings shall be posted on the Club’s Notice Board within seven (7) days of the meeting.

 

iii) The Secretary shall give notice of meetings in accordance with the Rules and shall keep a list of office bearers and sub-committees. He shall also keep on the Club premises a Register of Members setting forth in full, the names and addresses of all members of the Club.

 

iv)  Should the Secretary be absent or ill, or refuse or neglect to do anything required by  the Rules, the Assistant Secretary shall act in his stead until the next Annual General Meeting or the Management Committee may appoint any eligible member of the Club to so act. 

 

v)   The Secretary shall be an ex officio member of all Sub-Committees of the Club.

 

 

        25.                                                TREASURER’S DUTIES.

 

i) The Treasurer shall receive and disburse the monies of the Club as authorised by the Management Committee and outlined in these rules. He shall keep a correct account of all transactions, and shall lodge in an approved bank all monies received by him. 

 

ii) The account or accounts with such bank shall be in the name of the Club, and cheques drawn thereon shall be signed by any two of the following: – the President, Vice President, Secretary, Treasurer or Assistant Treasurer.

 

iii)  The Treasurer shall keep a faithful record of receipts and expenditure of the Club,  and shall keep and maintain through a computer accounts program the full financial affairs of the Club and shall report on the financial position of the Club at each ordinary Management Committee Meeting. 

 

iv) He shall, at the end of each financial year, prepare and submit to the Cronulla Bowling and Recreation Club Limited a certified copy of the Club’s audited financial statement and balance sheet for inclusion in the Annual Report of the Cronulla Bowling & Recreation Club Ltd.

    

v) Should the Treasurer be absent or ill, or refuse or neglect to do anything required by the Rules, the Assistant Treasurer shall act in his stead until the next Annual General Meeting or the Management Committee may appoint any eligible member of the Club so to act.

 

 

    vi)    The Management Committee may, by resolution, authorise the Treasurer or Assistant             Treasurer to conduct such electronic banking transactions as may be necessary from  time to time.

 

 

26.                                         BOWLS SECRETARY’S DUTIES

 

    The Bowls Secretary or his Assistant shall:

 

i) In conjunction with the Match Committee and/or the Management Committee, arrange competitions among members to determine the Singles and Pairs Championships and any other events as determined by the Management Committee. 

 

ii) Provide details of all Championships and competition events on the Notice Board in accordance with the conditions of Club Championship play. 

 

iii) Liaise with the Greenkeeper and the Match Committee to allocate greens and rinks suitable for play.  

 

iv) Be responsible for arranging games and selecting teams for all social bowls. 

 

 

          27.                                                    SELECTORS

 

i) The Selectors shall:  

a) Select members to play in all interclub games and all Pennant games.

b) Recommend to the Management Committee the grades of teams to be entered for    Pennant matches each year.  

c) Prepare all Pennant match cards with details of Cronulla sides/teams.

d) Appoint Managers for the teams/sides selected.

e) Be aware of the Rules regarding grading eligibility for all Pennant games and ensure   that players are selected in accordance with those Rules. 

 

iii) Be responsible for keeping current and accurate computer records of all Pennant results and grading of players.

 

iii)  The Management Committee may appoint another member to assist the Selectors in      keeping such records or if necessary may employ a person to provide such assistance.

 

 

 

28.                                             COMMITTEE MEMBERS.

 

  Every member of the Management Committee is regarded as being on duty when at the Club and shall be available when required to assist with such duties as may be required, in relation to functions of the Club.

 

 

 

 

 

END OF DOCUMENT.